Property Management System Ottawa

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Property Management System

Want to be a sharp and successful real estate professional?

Community Residential and Property Management System offers complete solution for all the property related issues. This is truly a next-gen power-packed tool which effectively enables all the property owners to manage and maintain their real estate investment efficiently. The portal is apt for every kind property owner like small, big or tenants, whereas residential as well as commercial properties can also be handled.

Real Estate industry consists of every kind of customers like multifamily, single family etc. After undergoing an extensive research, collecting feedback, observing property management and following industry trends, we have developed this comprehensive real estate solution. With easy-to-use features, that are time and money saving, we assure a successful fortune in the coming time.

Few Major Highlights:

Maintenance of all the property related data which includes tenant, manager, owner and significant banking information.
Complete data base of real estate
Study complete property listing
Assistance in calculating your investment, mortgage and loan data.
Generation of detailed reports on the basis of available information.
Complete monitoring of accounts related to the property.
Hassle-free provision for detailed background check.
Online Rental Application.
In-built Polling feature and get general opinion over any relevant issue.

Paper-less and Productive E-Management

Our finely developed property management application ensures compliance along with time-saving. No more paper logs and file records, as the well-customized application handles routine management tasks efficiently.

By using email functionality, the application say no to printed letters and papers.
For faster resolving of issues, provision for online request for track maintenance.
Web based solution is powered with mobile optimized features.
On-site property inspection either from your desktop or mobile.
Instant generation of Inspection reports.
Provision for creation of online multiple lease agreements according to your needs.
In-built CMS or Content management system which enables user to update or add any of the web pages within no time.

Easily Accessible: Contract - Invoice – Online Payment

We offer 24 x 7 convenient and secure ways for complete management and information related to Fee schedule, contract and online payment.

There is an inbuilt feature of Contract List, which enables the user to add, update or delete details related to the existing or new tenant. You can also check the start date and end date of contract of specific tenant.
Fee Schedule feature gives a detailed view of fee type, contract start, applicable from, actual fee, refundable and active contract of the tenant. For instance, you can check whether fee type is monthly or annually.
Easy online Payment Section, enables you to check the invoice of particular tenant featuring details like unit, due date, amount, paid, balance and status. You can also view the contract item, amount and can make online payment.

User-friendly Application

The application is accessible to five major users and they are Administrator, Company User, Property Owner, Unit Owner and Tenant.

Administrator

Admin has complete access to the system and can determine accessibility of the operations according to the user. The application is well equipped with the latest technology and enables to manage the whole organization from his system.

Some major actions to be performed are:

Background Check stands for background verification of a specific user.
CMS enables you to manage content of web pages.
Maintenance module consists of Company List, Contracts of the Tenants, Fee Schedule, Payment, Property list, Tenant List, Unit List, Unit Owner List and User List.
Polling section consists of New Poll, Poll List and Poll Response.
Report section enables to view details of Expiring Contracts, Expiring Polls, Out of Date Invoices, Overdue Payment and Vacant Units.

Company User

Company User will act as a representative of the administrator. You will perform functions on behalf of company on the basis of access provided by the administrator.

Property Owner

You can logon as a property owner, and access the modules accordingly. Admin authorizes you to View/Modify/Add/Add-Modify any of the available modules.

Unit Owner

You can logon as a unit owner, and access the modules accordingly. Admin authorizes you to View/Modify/Add/Add-Modify any of the available modules.

Tenant

You can logon as a tenant, and access the modules accordingly. Admin authorizes to View/Modify/Add/Add-Modify any of the available modules.

Note: All the above mentioned user actions are determined by the administrator.

Informative Sister Websites

To cover all the property related issues, Community has three major branches:
1. Condominium Management
2. Property Management
3. Retirement Community

Condominium Management

Condominium Management Service is an intricately developed site and forms excellent management between the vendor and contractor. You can also customize your plans in case of any sudden changes. To make things easier, value-added services like banking, insurance and financial products are also provided.

Property and Rental Management

Property management is another integral part of real estate management solution, as it plays key role in improving the quality of your asset. For best services, we are associated with certified sub-traders, vendors and suppliers. We also provide services for Rental management solutions and enable you to secure occupancy, control budget and handle operations.

Retirement Community

We aim to give best of services and facilities to our senior members with exclusively built Retirement Community. The model of traditional senior housing has been redefined with the availability of the finest retirement residential options. Housing options in the Retirement Community is well-equipped with all the modern day facilities like personal exercise regimes, well-assisted living service and best restaurants. Other key highlights of Retirement Community are easy navigation, negligible maintenance and compact.

Reporting and Support

User will be delivered with auto-generated reports about their business operations. They are provided in varied formats which entitle you to email, print or save them. No extra-charges for training and support.

To make a decision, all you need is authority.
To make a good decision, you also need knowledge, experience and insight. - Denise Moreland

A true manager is the one who does things in right manner and get the best out of it. Our effective property management application is well equipped with the latest technology and enables you to manage the whole organization from your system. Our application is really fast, efficient, effective and offers complete insight into the project. Admin has complete access to the system and can determine accessibility of the operations according to the user.

The application is meant for five types of users:

Company Admin
Company User
Property Owner
Tenant
Unit Owner

Services to be Offered:

Background Check

Administrator is authorized to check background of any type of registered user in the Community website. Whenever required he can initiate the background check as site has complete user details.

Under the Background Check section, you can check the background of specific user. For instance, select the user type and type the name. You can easily check whether there is any criminal or civil record against the user. You can access complete details related to the user like User Name, User Type, Email Id and Phone number. There is one more column stating Has Record, if it states NO then it is fine. On the contrary, if it states Yes then you click for further details like address, DOB, Score, Record Id, Category, Source Jurisdiction, Background type etc.

CMS

CMS or Content Management System enables you to add, modify or delete the web pages easily. For Instance, if you click Home under the heading Page Caption then you can add or modify all the page details like title, meta description, meta keywords, URL and content. Mark status of specific page as Active or InActive accordingly.

Maintenance

This is a major part to be handled as it covers all the key details like Company List, Contract List, Fee Schedule, Navigation Menu, Payment, Property List, Tenant List, Unit List, Unit Owner List and User List.

Under the Company List Section, you can check, add, edit or delete company names, Email Ids, Contact Numbers and Address.

Under the Contract List, you can add, update or delete details related to the existing or new tenant. You will be provided with complete details like name of the tenant, company name, property name, unit name and file name. You can also check the start date and end date of contract of specific tenant.

Under Fee Schedule, you can view fee type, contract start, applicable from, actual fee, refundable and active contract of the tenant. For instance, you can check whether fee type is monthly or annually.

Under Navigation Menu, you can access all the groups and update or delete them as required.

Under Payment Section, you can check the invoice of particular tenant which displays details like unit, due date, amount, paid, balance and status. You can also view the contract item, amount and can make online payment.

Under Property List, you can easily add, update or delete property. The group provides complete details regarding the property like Company Name, Property Type, Property Name and Property Owner.

Under Tenant List, you can add, update or delete tenant related details.

Under Unit List, you can add, modify or delete unit. It also gives complete details related to Unit like Company's name, Property Type, Property Name and Property Owner. You can also add, update or delete company under the heading Company Name. Similarly, you can add, update or delete property under Property Name.

Under Unit Owner List, you can access details of the unit owner. You can also add, update or delete details related to the user.

Under User List, you can assign specific rights to the user through the Assign Rights module in User List.

Poll

Under the Poll section, there are three functions to perform:

New Poll – Here you can create a new poll by filling up a few relevant details like Poll Name, Poll Type, Company Name, Property, Starting date and End date of the poll.
Poll List - This feature enables you to check the poll list. You can find out all the details of old and new polls like Poll Name, Poll Status, Start Date and End date. Other operations to perform are activating, adding, deleting or updating a poll.
Poll Response – Under this section, you can review the response, vote and last updated period of specific poll.

Report

The Report Section, enables you to review all the major section by providing you with detailed reports of Expiring Contracts, Expiring Polls, Out of Date Invoices, Overdue Payment and Vacant units

Websites

Websites section gives access to three sister sites, Condominium Management, Property Management and Retirement Management.

Company User

Company User will act as a representative of the administrator. You will perform functions on behalf of company on the basis of access provided by the administrator.

Key Highlights:

Background Check

If you are provided access then you can perform Background Check of a specific user.
You need to enter the name and initiate background check as site has complete user details.
You can also check, whether there is any criminal or civil record.
You will be provided with details like User Name, User Type, Email Id and Phone number.
If the user has no record then it is fine, else click for further details such as address, DOB, Score, Record Id, Category, Source Jurisdiction, Background type etc.

CMS

You can easily manage content of web pages like add, modify or delete with CMS or Content Management System.

Maintenance

This is another significant module consists of Company List, Contracts of the Tenants, Fee Schedule, Payment, Property list, Tenant List, Unit List, Unit Owner List and User List.

Under Navigation Menu, you can access all the groups and update or delete them as required.

Under Property List, you can easily add, update or delete property. The group provides complete details regarding the property like Company Name, Property Type, Property Name and Property Owner.

Under Tenant List, you can add, update or delete tenant related details.

Under Unit List, you can add, modify or delete unit. It also gives complete details related to Unit like Company's name, Property Type, Property Name and Property Owner. You can also add, update or delete company under the heading Company Name. Similarly, you can add, update or delete property under Property Name.

Under Unit Owner List, you can access details of the unit owner. You can also add, update or delete details related to the user.

Under User List, you can assign specific rights to the user through the Assign Rights module in User List.

Poll

It enables you to create New Poll, view Poll List and check Poll Response. Here you can take the opinion of the users.

New Poll – Here you can create a new poll by filling up a few relevant details like Poll Name, Poll Type, Company Name, Property, Starting date and End date of the poll.
Poll List - This feature enables you to check the poll list. You can find out all the details of old and new polls like Poll Name, Poll Status, Start Date and End date. Other operations to perform are activating, adding, deleting or updating a poll.
Poll Response – Under this section, you can review the response, vote and last updated period of specific poll.

Report

Report section enables to view details of Expiring Contracts, Expiring Polls, Out of Date Invoices, Overdue Payment and Vacant Units.

You can easily visit all the connected sites under Website section.

Note: All user actions are determined by the administrator.

Property Owner

You can logon as a property owner, and access the modules accordingly. Admin authorizes you to View/Modify/Add/Add-Modify any of the available modules.

You can perform following actions on the basis of access provided by the administrator.

Background Check

This section enables you to initiate Background check of the registered user. You can easily find out whether the person has a criminal or civil offense. You just need to select the user type and name. You will be provided with details like User Name, User Type, Email Id and Phone number. If the column with the heading Has Record states No then it is fine else you need to click for further details like address, DOB, Score, Record Id, Category, Source Jurisdiction, Background type etc.

CMS

The content management system enables you to add, modify or delete the web pages easily. You can easily manage content of the web pages and mark status Active or InActive accordingly.

Maintenance

This is one of the most important sections as here you can add, modify or delete significant issues like Company List, Contract List, Fee Schedule, Navigation Menu, Payment, Property List, Tenant List, Unit List, Unit Owner List and User List.

Under the Company List Section, you can check, add, edit or delete company names, Email Ids, Contact Numbers and Address.

Under the Contract List, you can add, update or delete details related to the existing or new tenant. You will be provided with complete details like name of the tenant, company name, property name, unit name and file name. You can also check the start date and end date of contract of specific tenant.

Under Navigation Menu, you can access all the groups and update or delete them as required.

Under Tenant List, you can add, update or delete tenant related details.

Under Unit Owner List, you can access details of the unit owner. You can also add, update or delete details related to the user.

Poll

Poll section enables you to create a new poll, check poll list and view response of the poll.

New Poll – Here you can create a new poll by filling up a few relevant details like Poll Name, Poll Type, Company Name, Property, Starting date and End date of the poll.
Poll List - This feature enables you to check the poll list. You can find out all the details of old and new polls like Poll Name, Poll Status, Start Date and End date. Other operations to perform are activating, adding, deleting or updating a poll.
Poll Response – Under this section, you can review the response, vote and last updated period of specific poll.

Report

The Report Section, enables you to review all the major section by providing you with detailed reports of Expiring Contracts, Expiring Polls, Out of Date Invoices, Overdue Payment and Vacant units.

You can easily visit all the connected sites under Website section.

Note: User actions are determined by the administrator.

Unit Owner

You can logon as a unit owner, and access the modules accordingly. Admin authorizes you to View/Modify/Add/Add-Modify any of the available modules.

As a Unit Owner, you can perform the given below actions authorized by the administrator.

Background Check

You can perform background check of yourself or any other registered user, as the site has complete details. Just type the user type and name, you will be able to access all the details like User Name, User Type, Email Id and Phone number. There is has record section in the table, if it says No then it is fine else, you need to click for more details related to the user like address, DOB, Score, Record Id, Category, Source Jurisdiction, Background type etc.

CMS

If access granted, you can avail the service of CMS or content management system. It enables the user to add, modify or delete web pages.

Maintenance

This is another important section of the portal. If permission granted then you can access the modules to view or update them. It covers all the key details like Company List, Contract List, Fee Schedule, Navigation Menu, Payment, Property List, Tenant List, Unit List, Unit Owner List and User List.

Under the Company List Section, you can check, add, edit or delete company names, Email Ids, Contact Numbers and Address.

Under Contract List, you can view the start and end date of your contract. You can also have a detailed view like Company Name, Property Name, Unit Name and File Name. There is also a provision to Update Contract, Add Contract or Delete Contract.

Under Fee Schedule, you can view fee type, contract start, applicable from, actual fee, refundable and active contract of the tenant. For instance, you can check whether fee type is monthly or annually.

Under Payment Section, you can check the invoice which displays details like unit, due date, amount, paid, balance and status. You can also view the contract item, amount and can make online payment.

Similarly, under Property List, Tenant List, Unit List, Unit Owner List and User List, you can perform respective actions according to the permission granted by the administrator.

Poll

This is another very interesting feature to get the opinion of all the registered users. Here you can create a new poll, view poll list and check poll response.

New Poll – Here you can create a new poll by filling up a few relevant details like Poll Name, Poll Type, Company Name, Property, Starting date and End date of the poll.
Poll List - This feature enables you to check the poll list. You can find out all the details of old and new polls like Poll Name, Poll Status, Start Date and End date. Other operations to perform are activating, adding, deleting or updating a poll.
Poll Response – Under this section, you can review the response, vote and last updated period of specific poll.

Report

The Report Section, enables you to get detailed reports of Expiring Contracts, Expiring Polls, Out of Date Invoices, Overdue Payment and Vacant units.

You can easily visit all the connected sites under Website section.

Tenant

User actions are determined by the administrator. You can logon as a tenant, and access the modules accordingly. Admin authorizes you to View/Modify/Add/Add-Modify any of the available modules.

As a Tenant, you can perform the given below actions authorized by the administrator.

Background Check

CMS

If access granted, you can avail the service of CMS or content management system. It enables the user to add, modify or delete web pages.

Maintenance

Under the Company List Section, you can check, add, edit or delete company names, Email Ids, Contact Numbers and Address.

Under Fee Schedule, you can view fee type, contract start, applicable from, actual fee, refundable and active contract of the tenant. For instance, you can check whether fee type is monthly or annually.

Similarly, under Property List, Tenant List, Unit List, Unit Owner List and User List, you can perform respective actions according to the permission granted by the administrator.

Poll

This is another very interesting feature to get the opinion of all the registered users. Here you can create a new poll, view poll list and check poll response.

New Poll – Here you can create a new poll by filling up a few relevant details like Poll Name, Poll Type, Company Name, Property, Starting date and End date of the poll.
Poll List - This feature enables you to check the poll list. You can find out all the details of old and new polls like Poll Name, Poll Status, Start Date and End date. Other operations to perform are activating, adding, deleting or updating a poll.
Poll Response – Under this section, you can review the response, vote and last updated period of specific poll.

Report

The Report Section, enables you to get detailed reports of Expiring Contracts, Expiring Polls, Out of Date Invoices, Overdue Payment and Vacant units.

You can easily visit all the connected sites under Website section.

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